How to Use ‘Google Tasks’ to Create Tasks and Get Things Done

There are many task programs out there, and many of them work flawlessly. Some of them work really well considering what they can do and how well they can integrate with other apps and programs. Google Tasks, for example, not only reminds you on the device you set it up with, but it also reminds you wherever you set up a Google account. This guide will walk you through the basics of using Google Tasks more effectively.

What is Google Tasks and why should it be used?

Google Tasks is, in fact, another reminder application or program. You create a to-do list, set the dates you want to complete them, and mark them as you go. The fun part about Google Tasks is that the service also links to your other devices. For example, if someone sets a reminder on their device with a set end date, not only will they see the reminder appear at the specified time on their device, but they will also see it on Nest devices, Chromebooks, and even in Google Calendar.

What makes Google Tasks an app worth using is the ecosystem-wide reach it is capable of. When you set reminders and tasks, the main goal is to see that reminder and act on it. Google Tasks makes it almost hard to miss set tasks and reminders, given that notifications will pop up just about anywhere you have an Android, Fuschia, or Chrome OS device.

Where can Google Tasks be used?

Since Google Tasks is part of Google Workspace, you can find Google Tasks in a few places within the Google ecosystem. This includes Android and Google Chrome on Mac or PC. On Android, just download the Google Tasks app from the Google Play Store. In Chrome, you can access Google Tasks from Gmail, Google Calendar, or Google Drive on the right side of the screen. You can also download Google Tasks for iOS from the App Store.

How to define and manage tasks

When it comes to app management tasks, Google Tasks is as easy as it gets. There are other apps that work great, but they can be a bit overwhelming when using them. With the Google app, you have an easy-to-follow structure.

In any Google account, you can create lists. Lists are categories that your tasks belong to. For example, you might want a personal category and a work category. There are no fixed themes to choose from, so you can have fun with the lists.

Within each list, you can create tasks that need to be done and optionally give them an end date. Here’s how:

  1. On your phone or in Chrome, open the Google Tasks app.
    1. To note: You can access Tasks in Gmail and Google Calendar by opening the right sidebar and clicking the Tasks icon.
  2. Choose or create a new list by pressing the + New list top button. Enter the name of the list and press Done.
  3. Tap the add icon at the bottom of the screen.
  4. Enter the name of your task.
    • You can add details by tapping the details button or specify a due date by tapping the calendar icon. You can specify the date and time, and even choose to repeat the task from time to time.
  5. Faucet to safeguard or press Enter on the keyboard if in chrome.

Pro Tip: In Gmail on Chrome, you can drag an email into Tasks and create a new task linked to the email. This is a fantastic feature for setting reminders and tasks based on the emails you receive.

If you want to edit the details of a task, just tap or click it in Chrome to edit it. You can edit everything about it, including dates and details. You can even add subtasks. Subtasks are great for creating a to-do list that falls under a category. This way, your items won’t take up space in the main list. Alternatively, you can simply create a new list. The way you use Google Tasks is very open.

Once you have completed a task, all you need to do is tap the small circle next to the task. This task will then fall to the completed section, where the old tasks reside. You can always undo the completion of a task if necessary.

All in all, these are the basics. Every task you complete will show up in your Google Calendar, on your Nest Hub, and on other Android devices you have. Google Tasks spans the entire ecosystem, and that’s one of the main reasons we love using it. Not only that, but it’s incredibly simple to use, meaning you can focus on what really matters – the things on your to-do list.

Learn more about Google Workspace:

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